Our policy
TERMS and CONDITIONS

These are the terms conditions in place for picky pencil commission cartoons ,realistic drawing and entertainment in person.

Our privacy policies can be found HERE

 

COMMISSIONS Terms and conditions

-Picky pencil reserves the right to refuse to undertake or complete a commission at any time.

Reasons may include but are not limited to:

a) Failure to communicate with the artist,

b) Rescinding approval on sketches or Mock up images

c) Time restraints

d) Lack of access to artist approved reference photos.

 

-Order form:

a/ A booking form will be completed and emailed to the client to check all details are correct.

b/ A non-refundable deposit will be required to secure your commission which is deducted from the total price of the drawing.By Paying the deposit it is assumed that the client have read and agree to all terms and conditions.

Cartoon only:

-Clients can view a sketch before color and details are added.

-Reasonable additions ,as deemed by the artist can be made without altering the initial drawing description given to the artist.

-If the sketch is not satisfactory or the additions vary from the original drawing brief a new cartoon or alternative option will be offered. This is classed as a new commission and therefore will be treated as such. 

Realistic only:

-A mockup of the drawing will be sent to the client for approval before the commission starts.

-No amendments can be made after the proof is produced.

 

-Conditions for terminating contract:

-If the client terminates the contract for any reason after 14 days from the contract date and does not want to proceed with the drawing the deposit will be retained but the remainder of the balance will not be required.

-In the event picky pencil cancels a commission a full refund of all monies will be given.

 

-Settling the balance:

-The remaining balance detailed on the booking form is due after picky pencil has emailed a proof of the client’s image. This image is for information only and is still the property of picky pencil until  full payment is received.

-Once the proof of the completed drawing is accepted by the client full payment will be due.

 

-Refunds:

-No refunds can be given once a completed drawing has been approved, the balance settled, and drawing is posted/collected.

-If the proof is not approved the remainder of the balance is not required but the drawing (not the photographs used as a reference) will be made part of my on-line portfolio.

 

-Right to cancel:

-The client has the right to cancel their booking up to and including 14 days after the contract date without incurring any charges.

 

-Copyright:

-Please ensure that you are the owner of the photograph you provide or have obtained permission to use the photograph.

-Picky pencil will assume that permission has been granted and therefore not be responsible to obtain such permission.

-The drawing commissioned can only be used for the purpose stated on the booking form. If the client wishes to use the drawing for any other purpose, then permission must be granted by Lyn elrick at picky pencil and future costs may be incurred.

 

-Minimum length of contract:

The contract between client and picky pencil will expire once the drawing has been delivered/collected and an electronic signature has been received from royal mail or handed over in person.

-Complaints:

Please bring any complaints so that they can be resolved to Mr. G Elrick  pickypencil@hotmail.co.uk

 

ENTERTAINMENT Terms and conditions

Picky pencil reserves the right to refuse to accept or cancel an event entertainment booking at any time.

Booking:

-A booking form will be completed for the client to check and all details agreed.

-A non-refundable upfront fee will be required to secure your booking entertainment date.

-No booking is final until a deposit and booking form have been received.

-Picky pencil reserves the right to take other bookings on the day if no deposit has been received.

-We shall follow up your inquiry once to check you would still like the booking but may take other bookings without notification.

 

Conditions for terminating contract:

-The client has the right to cancel their booking up to and including 14 days after the contract date on the booking form without incurring any charges. 

-If the client terminates the contract for any reason after 14 days from the contract date the deposit will be retained but the remainder of the balance will not be required.

-If the event is cancelled one week before the event the balance minus the deposit will be refunded. The deposit amount will become a credit note that can be used on any picky pencil drawings or service. If circumstances beyond my control mean I must cancel the event the deposit and all monies received shall be returned to the client.

Conditions for postponing or amending the contract:

-There will be no additional charges for the client to change the event date or amend their booking provided our illustrator is free on the new date and happy to accept amendments. If she is unavailable or unwilling to accept the changes to the contract the Deposit amount will be retained in the form of a credit note but no further monies will be due.

-Settling the balance:

The remaining balance will be due one week before the date of the event Via Bacs transfer.

-Refunds:

No refunds can be given after the event date.

-Event details:

-Every illustration presented to the guest will be a 4x6inch print in a protective sleeve created the same night of the event.

-Picky Pencil cannot guarantee how many cartoons can be drawn in the booked time.

-The artist will do her best to inform the guests before starting that entertainment is being provided .

-Please be aware some venues block WIFI hotspots preventing a cartoon being printed. In this case an email of the cartoon will be sent the same day.

-In the event of a power or equipment failure a pencil drawn caricature or emailed cartoon will be offered.

-The artist will draw guests who remain seated at the easel in the time booked using a photograph taken at the time of the event as reference.These images are deleted immediately after the booking.

-She will not be responsible for organizing the guests waiting for a drawing, no spaces can be held, and no special preference will be given.

-Only guests who are attending the event picky pencil is booked for will have the option of receiving a cartoon.If a guest wishes me to draw a caricature of a person/pet not at the event I will draw the guests attending, then ask for them to email me an image of the the additional person/pet at a later date in the same style but will be subject to usual commission fees.

-If picky pencil starts a booking 30 minutes later than specified on the contract, she reserves the right to complete the hours booked off venue later using photos from the event at a rate of 10 head and shoulder black and white caricatures per hour.

 

-length of contract:

The contract between client and picky pencil will expire once the event date has passed  and images have been uploaded to www.pickypencil/blog.

-Complaints:

Please bring any complaints so that they can be resolved to Mr. G Elrick pickypencil@hotmail.co.uk